Team, expenses & statistics

Your team sees what it needs. You see the whole picture.

Roles with permissions for everyone on the team, shift schedules, reports that answer "how are we doing?", and a profit figure that counts expenses, not just takings.

Free trial In detail

Four roles, no risk

Supervisor, front desk, coach, nutritionist, with permissions you tailor per person.

11 ready-made reports

Who comes, who is drifting away, who is about to lapse, with Excel export.

Profit, not just revenue

Expenses by category come off each month's takings.

Staff, roles and permissions

Everyone on the team gets a role: supervisor, front desk, coach or nutritionist. The role pre-fills the permissions, which you adjust per person. Coaches see programmes, classes and progress, the front desk sees orders, the cash desk and check-ins, and the finances stay with the people who should see them.

Ready-made permissions per role, adjustable per person
Today-only cash desk for anyone who is not a supervisor
The option to hide the cash desk from everyone but supervisors

Sold as: Staff & roles

Shifts

A weekly shift schedule for each team member, with exceptions on specific dates for time off and changes.

A weekly schedule per person
Exceptions for specific dates
The whole team in one view

Sold as: Staff & roles

Reports and statistics

Eleven ready-made reports: active members who come and who don't, active members by service, by gender and by membership, memberships about to end, members by status, active members in a date range, memberships sold in a period, check-ins in a date range, and attendance by coach. Every report downloads to Excel.

Active members who stopped coming, before they leave
Memberships about to end, for timely renewals
Excel export for every report

Sold as: Statistics & reports

Attendance by coach

For each coach, attendance at their classes by date, split into morning and afternoon, so you can see which hours and which coaches fill up.

Attendance per class and date
Morning and afternoon
Excel export

Sold as: Statistics & reports

Visit statistics

Total and unique visits, accepted and declined, for any period you choose. Members see on their app's home screen how busy the space is right now.

Totals, unique members, accepted and declined
A chart of visits by hour
Live occupancy in the member app

Sold as: Check-in & entrance screen

Expenses

Record each expense with a net amount, VAT (0, 6, 13 or 24%), category, date and note: rent, utilities, salaries, equipment, supplies, marketing, services. The month's total is always in front of you.

Eight expense categories
Net amount and VAT
A total per month

Sold as: Expenses & profit

Profit

Each month's takings minus its expenses, in one view. You see whether the month made a profit, not just how much came in.

Takings minus expenses per month
Month by month
Based on the cash desk's actual takings

Sold as: Expenses & profit

Your Trainior subscription

Change plan, add or remove AI and cancel at the end of the period, all from the settings. If you don't want automatic billing, pay each period by IRIS or bank transfer instead.

Change plan whenever you like
Cancel at the end of the period
Pay by card, IRIS or bank transfer

Who uses it

Frequently asked questions

Can a coach see the finances?

Only if you allow it. The coach role does not include orders, the cash desk or statistics, and every permission can be changed per person.

Can I download the report data?

Yes, every statistics report exports to Excel.

How is profit calculated?

From the cash desk's actual takings each month, minus the expenses you have recorded for the same month.

Next areaMembers & check-in

Start today. Free for 14 days.

Every feature switched on from day one, no card needed. If you would rather see it with us first, book a walkthrough.

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