Features
Every feature, on one page
Six areas, each with its own detailed page. Everything you see here is in Trainior today.
48 features
Members & check-in
Details, memberships, bookings, payments, plans and progress for each client on a single screen. At the door, members show their QR code and Trainior checks on its own whether their membership is valid.
In detail- The member profileA photo from the camera or a file, contact details, address, age, sign-up date and notes from your team.
- Sign-ups without duplicatesBefore you create a new member, Trainior checks whether the client already has an account under their phone, email or username, and offers to add or restore them.
- QR check-inEvery member has a personal QR code in their app, and the screen brightens automatically so it scans easily.
- Entrance screenA tablet or a screen by the door becomes a check-in point with your logo.
- Required details and medical certificatesYou decide what is required, optional or not needed: email, phone, date of birth, address, photo, athlete card, questionnaires, medical certificate.
- Digital questionnairesBuild questionnaires with sections and free-text, single-choice and multiple-choice questions, plus information boxes.
- Member relationshipsLink members to each other as family, friends or colleagues, with parent and child roles, so the whole team knows who comes with whom.
- Member archiveMembers you remove go to the archive, not the bin: restore them with their full history or, when they ask, delete them for good, as GDPR requires.
Classes & bookings
Set up services and recurring classes, define spots and rules, and members book, cancel and join the waitlist from their phone. You see how full every class is, in real time.
In detail- Services and classesEach service, such as Pilates Reformer, CrossFit or Yoga, has a description, an image and its classes.
- CalendarDay and week views, plus a view with one column per coach.
- Bookings from phone and webMembers see the schedule, book and cancel from the app or the browser, and add the class to their phone's calendar with a reminder.
- WaitlistWhen a class is full, anyone who wants to come joins a queue.
- Booking rulesSet how many minutes before the start bookings close, until when cancelling is free, whether a late cancellation counts as a visit, and how many days ahead members can book.
- The workout for every classSet each class's workout from a template or from scratch, with a description for members and notes for coaches only.
- Live classWhile the class runs, the app shows it live: which part of the workout the class is in, whether it is time to work or rest, and how much time is left.
- Class ratingsAfter class, members rate it with stars, tags such as "good music" or "friendly coach", and a comment.
Payments & myDATA
Sell memberships and packages the way you have set them up, with instalments where needed. The cash desk shows what came in and what is owed, members can pay online by card, and receipts go to the Greek tax authority as soon as the payment is recorded.
In detail- Memberships and packagesThree membership types: standard, for its duration, with unlimited access to its services;
- OrdersEvery sale is an order: who gets the membership, who pays if it is someone else, when each item starts, the final price or a coupon, and instalments.
- Instalments and debtsSplit an order into instalments with the amounts and dates you agreed, and accept partial payments.
- Cash deskWhat came in today and this month, what is pending and what is overdue.
- Online card paymentsComing soonConnect your Stripe account from inside Trainior in a few minutes.
- Receipts and myDATAIssue service receipts (11.2), membership collection receipts and, for associations, non-profit receipts.
- PromotionsCreate campaigns with a coupon code, a percentage or fixed discount, start and end dates, and the memberships or packages they apply to.
Coaching & progress
An exercise library with video, a workout builder, nutrition plans on a food database, measurements and progress photos. What you prepare reaches your client's phone, and what they log reaches you.
In detail- Exercise libraryA ready-made exercise library plus your own.
- Workout builderBuild the workout in sections such as warm-up, main work, cool-down and mobility, by drag and drop.
- Templates and workout plansTemplates for workouts, exercise groups and whole plans, with a goal, level, split type and a length in weeks or sessions.
- Live workouts on your client's phoneYour client starts the workout and the timer runs.
- Nutrition plansSet a goal (cut, maintain, bulk), days with different calorie and macro targets, and meals with times.
- You decide what your client seesWith one switch on the nutrition plan you choose whether your client sees calories and macros, or only meals and portions.
- Food database and barcodesSearch a food database with a filter for verified entries, and find packaged products by barcode.
- Nutrition on your client's phoneClients see each day's meals, swap a food for an alternative and reorder meals.
- What your client logs, on their profileEvery workout your client does in the app appears on their profile: duration, sets completed, weight and reps against the plan, RPE and notes.
- Measurements and progressWeight, height, nine circumferences and eight skinfold sites, with body fat by Jackson-Pollock (3, 4 or 7 sites) or Durnin-Womersley, and BMR and TDEE calculation.
- AI that writes plans with youWith the AI add-on, the right-hand column becomes an assistant that sees your screen.
Communication & automations
Clients write to you from the app, your team replies from a shared inbox, and confirmations, reminders and renewals go out on their own by push and email.
In detail- Shared inboxEvery client message in one place, with filters for all, unassigned and mine.
- In-app messagingClients write to their coach or the front desk from the Messages tab of the app and get answers in real time, with push notifications.
- Booking automationsBooking confirmation, a reminder before class, "class starts soon", a spot offered from the waitlist, a move from the waitlist into class, booking cancelled, class changed or cancelled, and a rating request after class.
- Membership and payment automationsA message for a new membership, a reminder before it ends, a notice when it expires, a reminder for an upcoming instalment and a notice for an overdue one.
- Coaching and community automationsA notice when a new workout or nutrition plan is published, when a client is paired with a coach, and a weekly summary.
- Notifications in the appEvery notification arrives as a push and stays in the app's notification list, where the client reads or deletes it.
Team & statistics
Roles with permissions for everyone on the team, shift schedules, reports that answer "how are we doing?", and a profit figure that counts expenses, not just takings.
In detail- Staff, roles and permissionsEveryone on the team gets a role: supervisor, front desk, coach or nutritionist.
- ShiftsA weekly shift schedule for each team member, with exceptions on specific dates for time off and changes.
- Reports and statisticsEleven ready-made reports: active members who come and who don't, active members by service, by gender and by membership, memberships about to end, members by status, active members in a date range, memberships sold in a period, check-ins in a date range, and attendance by coach.
- Attendance by coachFor each coach, attendance at their classes by date, split into morning and afternoon, so you can see which hours and which coaches fill up.
- Visit statisticsTotal and unique visits, accepted and declined, for any period you choose.
- ExpensesRecord each expense with a net amount, VAT (0, 6, 13 or 24%), category, date and note: rent, utilities, salaries, equipment, supplies, marketing, services.
- ProfitEach month's takings minus its expenses, in one view.
- Your Trainior subscriptionChange plan, add or remove AI and cancel at the end of the period, all from the settings.
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